PRIVACY NOTICE

Last Updated: 24 August 2026

This Privacy Notice explains how the PADDOCK (“PADDOCK”, “we”, “us” or “our”) collects, uses, stores and discloses your personal data when you apply to join the PADDOCK, RSVP for or attend our events and experiences, communicate with us, participate in our community, or interact with our website and social media platforms. This Privacy Notice is made with reference to the Personal Data Protection Act 2010 (Act 709) and applicable amendments, regulations and guidelines in Malaysia.

WHO WE ARE

the PADDOCK
Bangsar, Kuala Lumpur, Malaysia
Email: thepaddockmy@gmail.com

If you have any questions, requests or concerns regarding your personal data, please contact us at the email address above.

PERSONAL DATA WE COLLECT

Depending on how you interact with us, we may collect the following information. When you apply to join the PADDOCK, we may collect:

  • Full name

  • Email address

  • Phone number

  • Business or company name

  • Position or role

  • Length of time in your current role or running your business

  • Industry

  • Description of your company and what it does

  • Business website, social media or LinkedIn profile

  • What you are looking to get out of joining the PADDOCK

  • Which PADDOCK activities and experiences interest you

  • Any other information you voluntarily provide through your application

When you RSVP for a PADDOCK event or experience, we may collect:

  • Full name

  • Email address

  • Phone number

  • Confirmation of payment

  • Information required to manage your attendance

  • Answers to questions specific to the particular event

The questions asked may vary depending on the event. For example, an event may require information about dietary requirements, allergies, accessibility or other requirements relevant to participation. For certain physical, wellness or other activities, we may ask you to confirm that you are physically and mentally fit to participate. We may also provide an opportunity for you to voluntarily tell us about anything we should know that may affect your ability to safely participate in an activity. Where such information relates to physical or mental health, it may constitute sensitive personal data under applicable law. We will only request such information where reasonably relevant to the particular activity or event. When you communicate with us through email, WhatsApp, Instagram, LinkedIn or other channels, we may collect the information you provide during those communications. When you interact with our website, certain information may be collected automatically by our website, hosting provider or other technologies we use. This may include information such as your IP address, browser type, device information, usage information and other technical information.

HOW WE COLLECT YOUR PERSONAL DATA

We may collect personal data:

  • Through our application forms

  • Through event RSVP forms

  • When you communicate with us

  • When you attend our events and experiences

  • Through our website

  • Through Instagram and LinkedIn

  • Through the private PADDOCK Club WhatsApp group

  • From information you voluntarily provide to us

  • Through service providers that support our operations

HOW WE USE YOUR PERSONAL DATA

We may collect, use and process your personal data for the following purposes:

  • Reviewing and assessing applications

  • Understanding who you are, what you do and your interests

  • Determining whether you are suitable for the PADDOCK community

  • Communicating the outcome of your application

  • Managing your participation in the PADDOCK community

  • Managing registrations and RSVPs

  • Confirming attendance

  • Verifying event payments

  • Communicating event details, changes and reminders

  • Managing event-specific requirements

  • Facilitating safe and appropriate participation

  • Organising and administering events and experiences

We may use information provided in your application to understand your professional interests, business needs and the types of people or businesses you may wish to meet. If we believe two PADDOCK members may be relevant to one another, we will seek permission from both parties before sharing their contact details or facilitating a direct introduction involving the disclosure of their personal information. We may contact you regarding:

  • Your application

  • Your acceptance or rejection

  • Events and RSVPs

  • Event updates and reminders

  • Your participation in the PADDOCK

  • Community announcements

  • Other administrative matters relating to the PADDOCK

Where you have provided separate consent to receive marketing communications, we may contact you about:

  • New PADDOCK events

  • Experiences and activities

  • Retreats

  • Community updates

  • Other PADDOCK offerings and promotions

You may withdraw your consent to receive marketing communications at any time by contacting thepaddockmy@gmail.com.

APPLICATION AND ACCEPTANCE

Submitting an application does not guarantee acceptance into the PADDOCK. We review applications to understand applicants and determine whether they are suitable for participation in our private community and events. We may accept or decline an application at our discretion. Where an application is declined, we may provide the applicant with the reason for the decision. The application is intended to be a one-time application. Once accepted, you may be added to the private the PADDOCK Club WhatsApp group, where upcoming events and experiences will be shared and members may RSVP.

EVENT-SPECIFIC INFORMATION

Because the PADDOCK organises different types of events and experiences, the information requested through an RSVP form may vary. Depending on the event, we may request information such as:

  • Dietary requirements

  • Allergies

  • Accessibility requirements

  • Fitness or activity-related information

  • Other information reasonably required for the particular event

We aim to only request information that is reasonably relevant to administering or facilitating the event. If you do not provide information that is reasonably necessary for an event, we may be unable to confirm or facilitate your participation.

PHOTOGRAPHY AND VIDEOGRAPHY

Events and experiences organised by the PADDOCK may be photographed or recorded. By attending a PADDOCK event, you acknowledge that photographs, videos or other recordings may be taken during the event and may include you. We may use such photographs and recordings for:

  • Documenting PADDOCK events

  • Community communications

  • Our website

  • Instagram

  • LinkedIn

  • Promotional and marketing materials

By attending a PADDOCK event, you acknowledge and agree to this photography and videography practice.

DISCLOSURE OF PERSONAL DATA

We may disclose or provide access to your personal data where reasonably necessary for the purposes described in this Privacy Notice, including to:

  • Technology and cloud service providers

  • Website, hosting and form providers

  • Event venues and event partners where necessary to administer an event

  • Payment-related service providers where applicable

  • Professional advisers

  • Government authorities, regulators or law enforcement where required or permitted by law

  • Other parties where you have provided the necessary consent or where disclosure is otherwise permitted or required by law

We do not sell your personal data. We will not share your personal contact details with another PADDOCK member for an introduction unless both parties have given permission for the introduction and sharing of the relevant contact information.

THIRD-PARTY PLATFORMS

We use third-party platforms and service providers to operate the PADDOCK, which may include:

  • Google Forms

  • Google Sheets

  • Google Drive

  • Gmail

  • WhatsApp

  • Instagram

  • LinkedIn

  • Hostinger

These platforms may process or store personal data in connection with the services they provide. Their own privacy policies and terms may also apply to your use of their respective platforms.

INTERNATIONAL DATA TRANSFERS

Some of the platforms and service providers we use may store or process personal data outside Malaysia. Where personal data is transferred outside Malaysia, we will take reasonable steps to ensure that such transfers are handled in accordance with applicable Malaysian data protection requirements.

PROTECTION OF YOUR PERSONAL DATA

We take reasonable steps to protect personal data against loss, misuse, unauthorised access, disclosure, alteration or destruction. These measures may include appropriate administrative, technical and organisational safeguards and limiting access to personal data to persons who reasonably require it for legitimate purposes. However, no electronic transmission or storage system can be guaranteed to be completely secure.

RETENTION OF PERSONAL DATA

We retain personal data for as long as reasonably necessary to fulfil the purposes for which it was collected. For accepted members, we generally retain relevant application and community information for as long as they remain part of the PADDOCK. After an individual is no longer part of the PADDOCK, we may retain certain information for an additional period where reasonably necessary for legitimate business purposes, legal obligations, accounting requirements, dispute resolution, record keeping or other lawful purposes. We will seek to delete, anonymise or otherwise dispose of personal data when it is no longer reasonably necessary for the purposes for which it was collected, subject to applicable legal or legitimate retention requirements.

YOUR RIGHTS

Subject to applicable law and any relevant exceptions, you may have the right to:

  • Request access to personal data we hold about you

  • Request correction of inaccurate or incomplete personal data

  • Withdraw consent where processing is based on consent

  • Request that certain processing be stopped where permitted by law

  • Prevent processing of your personal data for direct marketing purposes

To exercise an applicable right or make a personal data request, contact: thepaddockmy@gmail.com. We may need to verify your identity before processing certain requests. Please note that withdrawing consent or requesting deletion may affect our ability to provide certain services or allow you to participate in events where the relevant information is reasonably necessary.

MARKETING OPT-OUT

If you have consented to receive promotional communications from the PADDOCK, you may withdraw that consent at any time by contacting thepaddockmy@gmail.com. You may still receive communications necessary for your participation in the PADDOCK, such as information relating to an event you have registered for, your application, attendance or other administrative matters.

THE PADDOCK CLUB WHATSAPP GROUP

Accepted members may be added to the private the PADDOCK Club WhatsApp group. By participating in the group, you understand that other members may be able to see information associated with your WhatsApp account, such as your phone number and WhatsApp profile information, depending on your WhatsApp privacy settings. The PADDOCK does not control WhatsApp's privacy practices, data processing or security. You should review your WhatsApp privacy settings and WhatsApp's own privacy policy before participating in the group.

SOCIAL MEDIA

We maintain social media accounts, including Instagram and LinkedIn. If you interact with us through these platforms, the relevant platform may collect and process your personal data in accordance with its own privacy policy and terms. Information you voluntarily make publicly available through your social media profiles may also be visible to us.

COOKIES AND WEBSITE TECHNOLOGIES

Our website may use cookies and similar technologies to enable website functionality, improve user experience, understand website usage and support other legitimate website purposes. The specific technologies used may change depending on the services and tools used by the PADDOCK. Where required by applicable law, we will provide appropriate information or choices regarding such technologies.

AGE REQUIREMENT

The PADDOCK is intended for individuals aged 18 years and above. Certain events may have a higher minimum age requirement, including events restricted to individuals aged 21 years and above. We do not knowingly accept applications from individuals below the applicable minimum age. If you believe that an individual below the applicable minimum age has provided personal data to us, please contact thepaddockmy@gmail.com.

CHANGES TO THIS PRIVACY NOTICE

We may update this Privacy Notice from time to time to reflect changes to our activities, technology, services, legal requirements or data-processing practices. Any updates will be published on our website and reflected by updating the “Last Updated” date above. We encourage you to review this Privacy Notice periodically.

CONTACT US

If you have any questions about this Privacy Notice, wish to exercise an applicable data protection right, withdraw consent, or raise a concern about how your personal data is handled, please contact:

the PADDOCK
Bangsar, Kuala Lumpur, Malaysia
Email: thepaddockmy@gmail.com

GOVERNING LAW

This Privacy Notice shall be governed by and interpreted in accordance with the laws of Malaysia. By submitting an application, RSVP or other information to the PADDOCK, you acknowledge that you have read and understood this Privacy Notice and understand how your personal data may be collected, used, disclosed and processed as described above.