Privacy Policy

Last Updated: 11 August 2026

The PADDOCK ("the PADDOCK", "we", "us" or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how the PADDOCK collects, uses, stores, discloses and protects personal data when you visit our website, submit an application or registration, communicate with us, or attend any the PADDOCK event. By submitting your personal data to the PADDOCK, you acknowledge that you have read and understood this Privacy Policy and consent to the processing of your personal data in accordance with this Policy and applicable law.

Personal Data We Collect

Depending on how you interact with the PADDOCK, we may collect personal data including your full name, email address, telephone or mobile number, company name, job title or position, industry, business and professional information, information provided through event applications and registration forms, event attendance and participation information, payment confirmation or transaction reference information, information provided when contacting us, photographs, videos or other recordings taken at the PADDOCK events, technical information relating to your use of our website such as your IP address and basic device or browser information, and any other information you voluntarily provide to us. We only seek to collect information that is reasonably necessary for the purposes described in this Privacy Policy.

How We Collect Your Personal Data

We may collect personal data directly from you when you complete an Exige application or registration form, register for or purchase an the PADDOCK event, contact us by email or other communication channels, attend or participate in any the PADDOCK event, provide information to us in person, or use our website. We may also receive information from service providers used to operate our website, forms or communications, where applicable.

How We Use Your Personal Data

Your personal data may be used to process and review event applications, determine eligibility and suitability for the PADDOCK events, register and manage event attendance, communicate with you regarding your application, registration or attendance, confirm payments and manage event-related transactions, organise and administer the PADDOCK events, communicate information about upcoming the PADDOCK events and services, respond to enquiries and provide customer support, maintain and improve our services and events, prevent fraud, misuse or unauthorised activity, maintain appropriate business and administrative records, and comply with applicable legal and regulatory requirements. We will not use your personal data for purposes that are incompatible with the purposes described above unless permitted or required by applicable law.

Networking and Information Shared With Other Attendees

The PADDOCK is a professional networking platform. As part of participating in an the PADDOCK event, certain professional information you provide may be visible to or shared with other attendees where reasonably necessary for the purpose of facilitating networking. This may include information such as your name, company, job title, industry, and professional or business information you choose to provide. We will not disclose your personal contact information to other attendees for unrelated purposes without your consent, unless disclosure is permitted or required by applicable law.

Event Photography and Recording

The PADDOCK may photograph, record or otherwise capture images and video at our events. These materials may be used for legitimate the PADDOCK business and promotional purposes, including our website, social media, marketing materials and future event promotions. Where reasonably practicable, we may provide notice at events where photography or recording is taking place. If you have concerns about the use of a particular photograph or recording featuring you, you may contact us at thepaddockmy@gmail.com.

Payment Information

The PADDOCK currently accepts payment through direct bank transfer or QR-based payment methods. Where applicable, we may retain information necessary to confirm and reconcile your payment, such as your name, payment amount, transaction date and payment reference. The PADDOCK does not request or store your banking passwords, PINs, online banking login credentials, card security codes or other confidential banking credentials. Payment services may be provided through third-party financial institutions or payment service providers, and their own terms and privacy policies may also apply.

Third-Party Service Providers

The PADDOCK uses certain third-party services to operate its business and website, which may include Google services such as Gmail and Google Forms for email communication and information submitted through our forms, and Hostinger for website hosting and related website infrastructure. These service providers may process or store personal data on our behalf or as part of providing their services. We expect relevant service providers to take appropriate measures to protect personal data; however, third-party services are also subject to their own terms and privacy policies.

Disclosure of Personal Data

We may disclose personal data to third parties where reasonably necessary for the purposes described in this Privacy Policy, including service providers supporting our website, forms, communications and business operations, payment or financial service providers where necessary to verify or process transactions, event venues or service providers where necessary to organise an event, professional advisers where reasonably necessary, government authorities, regulators or law enforcement where required or permitted by law, and other parties where you have provided consent or where disclosure is otherwise permitted or required by applicable law. The PADDOCK does not sell your personal data to third parties.

Cross-Border Processing

Some of the service providers we use may store or process personal data outside Malaysia. Where personal data is transferred, stored or processed outside Malaysia, the PADDOCK will take reasonable steps to ensure that such processing is carried out in accordance with applicable data protection requirements.

Data Security

The PADDOCK takes reasonable technical and organisational measures to protect personal data against unauthorised access, collection, use, disclosure, alteration, loss, destruction or other misuse. Access to personal data is limited to individuals and service providers who reasonably require it for legitimate business purposes. However, no method of electronic transmission or storage can be guaranteed to be completely secure, and we therefore cannot guarantee absolute security of your personal data.

Retention of Personal Data

We retain personal data only for as long as reasonably necessary to fulfil the purposes for which it was collected, to maintain appropriate business records, resolve disputes, enforce agreements, or comply with legal and regulatory obligations. When personal data is no longer required, we will take reasonable steps to delete, destroy or anonymise it where appropriate.

Accuracy of Personal Data

We rely on the information provided to us being accurate, complete and up to date. You should notify us if any personal data you have provided to us changes or is inaccurate.

Your Rights

Subject to applicable law and any applicable exceptions, you may have the right to request access to personal data held by the PADDOCK about you, request correction of inaccurate, incomplete or outdated personal data, withdraw consent to certain processing where consent is the legal basis for that processing, ask questions about how your personal data is being processed, and make a complaint regarding our handling of your personal data. Requests may be made by contacting thepaddockmy@gmail.com. We may need to verify your identity before processing certain requests. Please note that withdrawing consent or requesting deletion of information may affect our ability to provide certain services, process applications or manage event attendance where the information is necessary for those purposes.

Marketing Communications

From time to time, the PADDOCK may send information about upcoming events, services, announcements or other business-related communications. Where required by applicable law, we will obtain the necessary consent before sending direct marketing communications. You may request to stop receiving marketing communications by contacting thepaddockmy@gmail.com or by using any unsubscribe mechanism provided in the communication. You may still receive essential communications relating to an event you have registered for, a transaction, your application, or other services you have requested.

Cookies and Website Technologies

Our website may use cookies or similar technologies that are necessary for website functionality, security and performance. Cookies are small files stored on your device when you visit a website. You may manage or disable cookies through your browser settings; however, disabling certain cookies may affect website functionality. The PADDOCK does not currently use third-party analytics services such as Google Analytics or Meta Pixel for tracking website activity.

Third-Party Websites

Our website may contain links to third-party websites, platforms or services. The PADDOCK is not responsible for the privacy practices, content or security of third-party websites, and we recommend reviewing the privacy policy of any third-party website you visit.

Personal Data of Other Individuals

If you provide the PADDOCK with personal data belonging to another individual, you confirm that you have the appropriate authority or permission to provide that information and that the individual has been informed, where required, about the collection and use of their personal data.

Children's Personal Data

The PADDOCK services and events are intended for adults and business professionals. We do not knowingly seek to collect personal data from individuals under the age of 18. If you believe that a person under 18 has provided personal data to the PADDOCK, please contact us at thepaddockmy@gmail.com.

Changes to This Privacy Policy

The PADDOCK may update or amend this Privacy Policy from time to time to reflect changes to our business, services, technology or applicable legal requirements. Any updated version will be published on this page with a revised "Last Updated" date. You are encouraged to review this Privacy Policy periodically.

Contact Us

If you have any questions about this Privacy Policy, wish to request access to or correction of your personal data, wish to withdraw consent where applicable, or have a complaint regarding the handling of your personal data, please contact the PADDOCK at thepaddockmy@gmail.com. We will review and respond to requests within a reasonable period and in accordance with applicable law.

Governing Law

This Privacy Policy is governed by the laws of Malaysia. Nothing in this Privacy Policy is intended to exclude, restrict or limit any rights or remedies that cannot legally be excluded or limited under applicable law.